Stop Drowning in Spreadsheets. Get a Real System.
Managing your business in Excel? Version control nightmares, hours of manual entry, formulas that break when Jane goes on holiday. We build proper database systems that replace spreadsheet chaos.
Sound Familiar?
You've got 5 versions of the same spreadsheet floating around. Someone overwrote last week's data. Half the team doesn't know which version is "the real one."
Every Monday = copying data from one sheet to another. Formulas that worked last month suddenly show #REF errors. You can't add new staff because only 2 people understand how the spreadsheets work.
This isn't sustainable. Spreadsheets are for analysis, not running a business.
Custom Database Systems That Replace Spreadsheet Chaos
We build proper database applications that do what your spreadsheets are trying (and failing) to do - but better.
What changes:
- One central system everyone uses (no more version conflicts)
- Data entered once, used everywhere (no more copying between sheets)
- Real-time data (no more emailing updated versions around)
- Automated calculations (no more broken formulas)
- Role-based access (new staff can use it day one)
- Audit trail (see who changed what and when)
The result: Work that took 15 hours/week in Excel now takes 2 hours. No more "which version is right?" conversations. Your business can finally scale.
Solution visualization image
How It Works
Simple, transparent process from problem to solution
Our Process
Week 1-2: Spreadsheet Audit We look at your current spreadsheets. What data are you tracking? What calculations matter? What reports do you need? We understand what you're trying to accomplish.
Week 3-4: Database Design & Build Sprint 1 You see working software at the end of week 4. Real database. Your actual data migrated. Not Excel - a proper web application.
Week 5-8: Iterative Development We build, you test, we refine. Every 2 weeks you see progress. We add the features that matter, skip the ones that don't.
Week 9+: Launch & Training We train your team, migrate all your data, and go live. Your spreadsheets become archives, not daily tools.
Timeline: Most spreadsheet replacement systems go live in 6-12 weeks depending on complexity.
Real Results
See how we solved this exact problem for a UK business
Distribution Company - From 8 Excel Files to One System
Before: Managing orders, inventory, and delivery schedules across 8 interconnected Excel files. 15 hours/week just maintaining spreadsheets. Version control nightmares. New staff took months to learn "the system."
What we built:
- Centralized order management database
- Real-time inventory tracking
- Automated delivery scheduling
- Customer portal for order tracking
- Mobile app for drivers
- Automated reporting (replaced manual Friday report compilation)
After:
- 15 hours/week saved (now spent on growth, not spreadsheet wrangling)
- 40% fewer data entry errors
- Handling 30% more orders with same staff
- New employees productive in days, not months
- ROI achieved in 7 months
Owner's quote: "We outgrew Excel 2 years ago but didn't know what to replace it with. This custom system fits exactly how we work. Should've done it sooner."
What You Get
Everything you need to solve this problem permanently
Single Source of Truth
No more version conflicts. Everyone sees the same real-time data. No more emailing spreadsheets around. One system, always current, always correct.
Data Entered Once
Enter data once, it flows everywhere it's needed automatically. No more copying between sheets. No more "did you update the master file?" conversations.
Works Everywhere
Desktop, tablet, phone. Your office or remote. No more "I need to be at my desk to access that spreadsheet." Access from anywhere with proper security.
Scales With You
Add users, add data, add features. The system grows with your business. No more "Excel can't handle this much data" moments.
"We were managing 8 interconnected Excel files. One mistake would cascade through everything. The custom database system replaced all of it. 15 hours per week back in our lives."
Common Questions
Q: How long does it take to build? A: Most spreadsheet replacement systems go live in 6-12 weeks. Simple data tracking apps can be ready in 6-8 weeks. Complex systems with inventory, scheduling, and integrations typically take 10-16 weeks.
Q: What does it cost? A: Typical range: £15,000-£45,000 depending on complexity. Simple database apps start around £12,000. Complex multi-user systems with integrations can be £40,000+. Average client ROI: 6-12 months.
Q: Can you migrate our existing Excel data? A: Yes. We import your historical data so you don't lose anything. Clean it up if needed. You get all your history in the new system from day one.
Q: What if we need to make changes? A: Unlike Excel where anyone can change anything, we build systems with proper controls. You can add data and run reports. For system changes, we handle them or train you to do simple updates.
Q: Do we have to change how we work? A: We build around your process, not the other way around. If your current process works, we codify it. If parts are painful, we optimize those bits.
Q: What if we still need Excel for some things? A: Perfect. Export data to Excel anytime for ad-hoc analysis. But the daily grind - data entry, reporting, sharing - that moves to the proper system.