Stop Managing Your Cleaning Business in Spreadsheets
Our pre-built Cleaning Dispatch module handles job scheduling, route optimization, client communications, and staff timesheets. Used by 5+ cleaning companies across the UK.
Deployed in 1-2 weeks. Fixed price. Proven results.
Sound Familiar?
Your cleaning business is growing, but you're still managing everything in spreadsheets and WhatsApp groups.
The daily chaos:
- Job bookings coming from emails, texts, and phone calls (all scattered)
- Manually scheduling cleaners based on availability and location
- Calling/texting cleaners with job details every morning
- Clients asking "when will you arrive?" and you don't know
- Timesheets submitted on paper or worse, in WhatsApp messages
- No idea which jobs are profitable vs which are losing money
- Staff calling in sick and scrambling to find replacements
- Invoicing done manually at month-end (always late)
You can't scale this chaos. You need a proper system.
Complete Cleaning Business Management System
Our Cleaning Dispatch module handles everything from job booking to invoicing - specifically built for cleaning and service businesses.
What's included:
Job Scheduling
- Visual calendar showing all jobs, staff, and availability
- Drag-and-drop rescheduling
- Recurring job templates (weekly cleaners, monthly deep cleans)
- Automatic clash detection (no double-booking staff)
Smart Dispatching
- Route optimization (minimize travel time between jobs)
- Assign jobs to nearest available cleaner
- Mobile app for cleaners (they see their schedule, job details, client notes)
- Real-time status updates ("on my way", "arrived", "completed")
Client Communication
- Automated booking confirmations
- Day-before reminder texts
- "Your cleaner is 10 minutes away" notifications
- Automatic invoice generation and sending
Time Tracking
- GPS clock in/out (know exactly when cleaners arrived and left)
- Visual timesheets (no more paper forms)
- Overtime alerts
- Payroll export (works with most payroll systems)
Business Intelligence
- Which jobs are profitable
- Which cleaners are most efficient
- Client satisfaction tracking
- Revenue per cleaner/per day/per job type
The result: Manage 3x more jobs with the same office time. Know exactly where everyone is. Get paid faster. Scale without chaos.
Solution visualization
How It Works
Simple, transparent process from problem to solution
How We Deploy the Cleaning Module
Week 0: Demo & Setup Planning Book a demo. We show you the system. If you like it, we schedule deployment.
Week 1: Configuration & Training
- We configure the system with your services, pricing, and staff
- Import your existing clients and recurring jobs
- Train you and your office team (2 hours, remote)
- Train your cleaning staff on the mobile app (30 minutes)
Week 2: Go Live
- Start with new bookings in the system
- Migrate recurring jobs gradually
- We monitor daily and make adjustments
- You have direct access to us for questions
Week 3+: Full Operation
- All jobs running through the system
- Monthly check-in to optimize workflows
- Ongoing support included (£200/month)
Timeline: Most cleaning companies are fully live within 2 weeks.
Real Results
See how we solved this exact problem for a UK business
Edinburgh Cleaning Services - From Chaos to Control
Before: Managing 120+ jobs per week across spreadsheets, WhatsApp, and paper timesheets. Spending 15 hours/week on admin. Clients complaining about lack of updates. Couldn't grow because owner was buried in scheduling.
What we deployed:
- Cleaning Dispatch module configured for commercial and domestic cleaning
- Mobile app for 12 cleaners
- Client portal for booking and invoice access
- Integration with Xero accounting
- Automated SMS notifications
After:
- Admin time: 15 hours/week → 3 hours/week
- Handling 180 jobs/week with same office staff
- Client complaints down 85% (automated updates)
- Revenue up 40% (capacity to take on more work)
- Owner spends time on sales, not scheduling
- ROI achieved in 4 months
Owner's quote: "I bought this thinking it would help with scheduling. It transformed the entire business. I can finally take a holiday without everything falling apart."
What You Get
Everything you need to solve this problem permanently
Visual Job Scheduling
Drag-and-drop calendar shows all jobs, staff availability, and route optimization. Schedule 40 jobs in 5 minutes instead of 2 hours of phone calls.
Mobile App for Cleaners
Cleaners see their schedule, job details, and client notes on their phone. Clock in/out with GPS. Update job status in real-time. No more morning phone calls.
Automated Client Updates
Clients get booking confirmations, reminders, and "on my way" notifications automatically. Your phone stops ringing with "when will you arrive?" calls.
GPS Time Tracking
Know exactly when cleaners arrived and left each job. Automatic timesheets. No more paper forms or guessing hours worked. Export straight to payroll.
"This system paid for itself in 4 months just from the admin time we saved. Now we're handling 50% more jobs with the same office team."
Common Questions
Q: How much does it cost? A: £8,995 one-time setup fee + £200/month support (includes hosting, updates, and unlimited phone/email support). No per-user fees, no transaction fees, no surprises.
Q: How long does deployment take? A: 1-2 weeks from signup to go-live. Week 1: configuration and training. Week 2: gradual rollout. Most companies are fully operational within 14 days.
Q: Can I see a demo first? A: Yes. Book a 30-minute demo and we'll show you the system with sample data. No sales pressure - just see if it fits your business.
Q: Do my cleaners need smartphones? A: For the mobile app, yes. But the system works fine if some cleaners don't have smartphones - they can get job details via SMS and office staff can clock them in/out.
Q: What if we have unique requirements? A: The module covers 90% of cleaning businesses out of the box. For unique needs (specific integrations, custom reports, industry-specific features), we can customize. Usually adds £2,000-£5,000 to setup cost.
Q: Can it handle both domestic and commercial cleaning? A: Yes. Different job types, different pricing structures, different scheduling rules. It handles both.
Q: What about invoicing? A: Automated invoice generation. Send invoices via email as PDFs. Integrates with Xero and Sage for accounting. Or export to CSV for your accountant.
Q: What if my team doesn't like it? A: We've deployed this to cleaning companies with staff from 18 to 65 years old. The mobile app is simple enough for anyone. We train everyone and provide unlimited support.
Trusted by UK Businesses
300%+
Average Client ROI
Within 12 months50+
Projects Delivered
Across UK businesses24hr
Response Time
Support guarantee